Case Study #1

In creating a system, what are the factors you should consider & explain (500 words).



*People
the most vital resource of information which can be also a part of information which we entered in a system.Establishing an information management program is not an overnight task. A successful information management program requires that the daily work habits of every person in your organization change.A successful program requires a thoughtful, comprehensive strategy. A strategy is your guide to get from where you are to where you want to be. Developing the strategy involves assessing your current situation and developing a shared vision for where you want to be.
Creating an information management program within your organization may start with your one-person crusade to save the firm from ruinous litigation, government sanctions or devastating data breaches, but successful RIM programs require sound governance from a dedicated team that represents your whole organization.A successful information management program requires that you maintain an ongoing cycle of talking, advertising, building momentum, training, gathering feedback, and, most important, adjusting your program to meet evolving needs.

* Process
Information requires discipline.These processes must address specific information management requirements such as how information is created, where it is stored, how it is disseminated, who can view it and where it goes when it’s no longer needed.To facilitate the adoption of processes specific to information management, it is best to embed information management into existing business processes wherever possible.

*Technology
Your information management program is going to rely on technology to enable your organization to comply with your policies and execute your information management processes.The right application of technology can provide your program with a great degree of control over your organization’s information while having a minimal impact on daily activities of your staff. The business applications within your enterprise support your business processes and enable your organization to run efficiently.Review and analyze your business applications to determine how they can support your information management program.

When creating a system you may also consider the factors that not all content is create equal, if you need it in a system,you might also need to another.content doesn't exist if it is not accessible.And may content that is to accessible causes risk.Understand what is your benefits, content raises value.Understand technology trend and when it is collide.